Thank you for joining us today.
This brief walkthrough will cover:
Presented by
Janis Fenton
The Bear Mill Inc.
Powered by The Bear Mill Inc.
First-time chapter users should register using their email address and create a password.
Returning users may log in below to access the ordering portal.
Need assistance accessing your account?
Please contact us at contact@thebearmill.com
or call 208-762-1031.
Welcome, and thank you for being part of the Assistance League program.
We’ve created this space to make ordering simple and straightforward for your chapter.
Everything you need, from submitting your order details to completing payment, is right here.
Getting started is easy:
View a step-by-step guide to placing your chapter order.
If you have any questions at any point, please don’t hesitate to reach out.
The following schedule provides estimated delivery timing and payment terms for Assistance League chapter orders.
May orders → August delivery
June orders → September delivery
July orders → October delivery
August orders → November delivery
September orders → December 2027 delivery
October orders → January 2027 delivery
November orders → February 2027 delivery
December orders → March 2027 delivery
Delivery timing is based on an estimated 120-day production and shipping cycle.
Earlier order placement allows for greater flexibility in production scheduling and delivery coordination.
Orders are grouped over short periods to support efficient production planning and coordinated shipping.
This allows chapters to participate at varying levels while maintaining consistent quality and reliable delivery timelines.
Production is organized in coordinated runs to ensure efficiency and quality control.
A typical production run begins at approximately 1,200 units, which may include multiple chapter orders combined into a shared schedule.
50% deposit at order confirmation
50% balance prior to shipment
Final shipping costs are confirmed at the time of dispatch.
The following information outlines estimated freight, distribution, and shipping coordination for Assistance League chapter orders.
Freight and tariff costs are not included in the bear price and will be invoiced separately. Costs will vary based on shipment size, destination, and prevailing transportation and tariff conditions at the time of shipment.
Final delivery from the Seattle distribution center to individual chapters is calculated separately based on each chapter’s location and order quantity.
Once chapter orders are confirmed, we provide accurate distribution costs to ensure each shipment is priced appropriately and transparently.
This approach allows distribution to be coordinated efficiently while ensuring each chapter receives a fair and accurate shipping cost.
Shipping is coordinated based on total order volume to support the most efficient and cost-effective delivery structure.
Whenever possible, orders are consolidated to improve freight efficiency and reduce overall landed cost.
Estimated packing is based on 25 units per carton.
A 40 ft container holds approximately 600 cartons, or approximately 15,000 units.
We arrange and coordinate inland distribution from the Seattle distribution center to ensure shipments across chapters are handled efficiently and delivered in an organized and reliable manner.
Helpful information about ordering, production scheduling, shipping, and planning ahead for your chapter.
The Assistance League Teddy Bear Program is manufactured to order and is not maintained as warehouse inventory. We encourage chapters to begin planning several months before their desired delivery timeframe. Early planning provides the greatest scheduling flexibility and helps us coordinate production and shipping more efficiently.
No. Bears are manufactured specifically for participating chapters and are not kept as warehouse inventory.
Yes. The bear design, materials, embroidery, and production specifications have already been approved and are production ready.
Chapters do not need to wait for design development, artwork creation, prototype approval, or sample revisions.
We encourage chapters to place orders as early as possible once their chapter is ready.
Early ordering helps us plan production, coordinate shipping, and better support chapter delivery needs.
No.
Once an individual order or a combination of chapter orders reaches the factory’s minimum production quantity of 1,200 units, production can begin.
Orders do not need to wait for a full container to be filled before manufacturing starts.
Once production begins, manufacturing typically requires approximately 8–10 weeks.
Ocean transportation and final distribution require additional time. Current timing details are provided on the Delivery Schedule & Payment Terms page.
Chapters may pay by Credit Card, ACH/Bank Transfer, or Offline Payment as outlined during checkout.
Contact The Bear Mill at contact@thebearmill.com
208-762-1031
This gallery shows the standard bear design for the Assistance League chapter program.
Additional images and close-up views may be added here over time.
Standing View
Front View
Side View
Back View
